Data retention summary
This summary shows the default categories and purposes for retaining user data. Certain areas may have more specific categories and purposes than those listed here.
Site
Category
- Administrative Data
Data needed to manage your course access and completion
Purpose
- Access Records
We store access logs automatically - these are records of when you have logged in, which pages you have visited, and how long you spent on each item in your course. We keep this data so that we can issue you with a certificate based on course completion.
- Retention period
- 12 months
| Lawful bases | |
|---|---|
| Consent (GDPR Art. 6.1(a)) | The data subject has given consent to the processing of his or her personal data for one or more specific purposes |
| Vital interests (GDPR Art. 6.1(d)) | Processing is necessary in order to protect the vital interests of the data subject or of another natural person |
| Legitimate interests (GDPR Art. 6.1(f)) | Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
Users
Category
- Personal Data
Profile information: name, email address, city, country, courses
Purpose
- Personal Information
We store the personal information you provide in your profile (if you complete it). We keep this data so that we contact you if we need to, and so that you can have access to your course after it finishes. We also retain users in case they want to return to do further courses with us. We also retain this data as its removal would also lead to the removal of other records of your course participation and performance which may be needed for certificate reissue, etc.
- Retention period
- 12 months
| Lawful bases | |
|---|---|
| Consent (GDPR Art. 6.1(a)) | The data subject has given consent to the processing of his or her personal data for one or more specific purposes |
| Vital interests (GDPR Art. 6.1(d)) | Processing is necessary in order to protect the vital interests of the data subject or of another natural person |
| Legitimate interests (GDPR Art. 6.1(f)) | Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
Course categories
Category
- Access Data
Data on your access and site use logged automatically by Tritium Academy (Moodle)
Purpose
- Access Records
We store access logs automatically - these are records of when you have logged in, which pages you have visited, and how long you spent on each item in your course. We keep this data so that we can issue you with a certificate based on course completion.
- Retention period
- 12 months
| Lawful bases | |
|---|---|
| Consent (GDPR Art. 6.1(a)) | The data subject has given consent to the processing of his or her personal data for one or more specific purposes |
| Vital interests (GDPR Art. 6.1(d)) | Processing is necessary in order to protect the vital interests of the data subject or of another natural person |
| Legitimate interests (GDPR Art. 6.1(f)) | Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
Courses
Category
- Access Data
Data on your access and site use logged automatically by Tritium Academy (Moodle)
Purpose
- Access Records
We store access logs automatically - these are records of when you have logged in, which pages you have visited, and how long you spent on each item in your course. We keep this data so that we can issue you with a certificate based on course completion.
- Retention period
- 12 months
| Lawful bases | |
|---|---|
| Consent (GDPR Art. 6.1(a)) | The data subject has given consent to the processing of his or her personal data for one or more specific purposes |
| Vital interests (GDPR Art. 6.1(d)) | Processing is necessary in order to protect the vital interests of the data subject or of another natural person |
| Legitimate interests (GDPR Art. 6.1(f)) | Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
Activity modules
Category
- Course Data
Course work: forum contributions, activities and collaborative tasks
Purpose
- Course Contributions
We retain a backup of your course, with all the forum entries, discussions, posts and other materials provided by us, and contributed by you. We keep this data so that we can issue you with a certificate based on course completion.
- Retention period
- 12 months
| Lawful bases | |
|---|---|
| Consent (GDPR Art. 6.1(a)) | The data subject has given consent to the processing of his or her personal data for one or more specific purposes |
| Vital interests (GDPR Art. 6.1(d)) | Processing is necessary in order to protect the vital interests of the data subject or of another natural person |
| Legitimate interests (GDPR Art. 6.1(f)) | Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
Blocks
Category
- Course Data
Course work: forum contributions, activities and collaborative tasks
Purpose
- Course Contributions
We retain a backup of your course, with all the forum entries, discussions, posts and other materials provided by us, and contributed by you. We keep this data so that we can issue you with a certificate based on course completion.
- Retention period
- 12 months
| Lawful bases | |
|---|---|
| Consent (GDPR Art. 6.1(a)) | The data subject has given consent to the processing of his or her personal data for one or more specific purposes |
| Vital interests (GDPR Art. 6.1(d)) | Processing is necessary in order to protect the vital interests of the data subject or of another natural person |
| Legitimate interests (GDPR Art. 6.1(f)) | Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |